Modern dental office with a dental chair and treatment equipment
[ Dental · Practice profitability ]

Know if your practice is actually profitable.

Chair hourly cost, treatment plan margin, supplier price tracking. EUSTAK complements your practice management software and shows whether you are really earning.

Start free trial →See how it works

The invisible cost of every chair hour

Every minute a patient occupies your chair has a cost, even without materials. Rent is due, staff is on site, sterilization uses resources, and equipment depreciates. That is your hourly cost: fixed expenses divided by productive hours.

If you do not calculate hourly cost, you do not know true profit. A 1,200 EUR implant with 350 EUR material and 200 EUR lab looks like 650 EUR profit. But if your hourly cost is 80 EUR and it takes 3 hours, real profit is 410 EUR. The gap is huge and multiplies with every discount.

Hourly cost is just the start. Here's the time you get back.

5-12 hours/month
is the admin and bookkeeping work a practice can hand off. EUSTAK does it automatically.
12-15 min per invoice
for every lab or materials invoice handled by hand. EUSTAK reads them and updates costs on its own.
Margin always current
every treatment plan shows real profit — materials from invoices, lab, collaborators, updated automatically.
Works alongside your practice software
sits next to your clinical system as an extra profitability layer.

The 5-12 hours figure is an internal EUSTAK estimate. The 12-15 minutes per invoice comes from published accounts-payable benchmarks on manual invoice handling (Ardent Partners, State of ePayables). Your actual figure depends on chairs and invoice volume.

// flow

From hourly cost to real profit in four steps

Dental chair in a bright, modern dental practice
Close-up of dental instruments and tools on a tray
STEP_01

Calculate your hourly chair cost

Enter fixed monthly expenses (rent, staff, utilities, insurance, depreciation) and productive chair hours. The system calculates your cost per hour automatically.

STEP_02

Customize procedure costs

EUSTAK includes 35 predefined procedures with reference material costs. Customize material, lab, and collaborator costs based on your real suppliers.

STEP_03

Build a treatment plan

Select procedures, quantities, chair hours, and collaborators. The system calculates the total plan cost automatically.

STEP_04

Compare 4 pricing scenarios

See profit and margin for: full price, 5% discount, upfront payment (-10%), and financing. Decide before you quote.

The number most clinics ignore

Fixed monthly costs:        15,000 EUR
Productive hours/month:     300 h
-----------------------------------
Clinic hourly cost:          50 EUR/h

FILLING (30 min chair time)
  Material cost:            20 EUR
  Chair cost:               25 EUR  - half of total cost
  ------------------------------
  Real cost:                45 EUR
  Selling price:            80 EUR
  Real profit:              35 EUR  (not 60 EUR as assumed)

Without hourly cost you think you earn 60 EUR per filling. Reality is 35 EUR. Multiply this difference across hundreds of treatments per year.

Everything you need to control profitability

[01]

Automatic hourly cost

Enter fixed expenses and productive hours. The system assigns chair cost to each treatment plan.

[02]

Library of 35 procedures

Fillings, endodontics, crowns, implants, prosthetics, hygiene, and more, all customizable with your real data.

[03]

Collaborator management

Add hygienists and collaborators with cost per procedure. EUSTAK includes it automatically in plan totals.

[04]

4-scenario simulator

Compare profit with discounts, upfront payment, or financing before presenting the quote.

[05]

Treatment plan history

Save every plan and review margin by procedure and plan status over time.

Choose your plan

Base

Invoices, accounting and expense dashboard

€14,90/month + VAT
  • +Invoice sync via Gmail/Outlook
  • +Invoice sync from tax drawer
  • +AI invoice parsing
  • +AI expense categorisation
  • +Expense dashboard & analytics

Without dental module

Start free trial
DentistsFull plan

The complete stack for dental clinics

€59,90/month + VAT
  • +Everything in Base (invoices + accounting)
  • +Clinic setup and hourly cost
  • +Catalogue of 35 pre-loaded procedures
  • +Collaborator management
  • +Treatment plans with 4 pricing scenarios
  • +Procedure prices updated from invoices
  • +Supplier price change alerts
  • +Full Cost and advanced analytics
Start free trial

7 days free · No credit card · Cancel anytime

Also running a dental lab? Same calculation engine, built for the lab instead of the clinic — see the Lab plan.

// learn more

Resources on hourly cost and dental profitability

blog

How to calculate the hourly cost of a dental chair

→
blog

Management control for dentists: where to start

→
blog

The essential KPIs of a dental practice

→
blog

Dental lab costs: how much do they really impact your revenue?

→
blog

Dental materials and inventory costs: how to keep them under control

→
blog

How to monitor schedule saturation per dental chair

→

FAQ on dental clinic hourly cost and profitability

What is dental clinic hourly cost?+
Hourly cost is the result of dividing fixed monthly expenses (rent, staff, utilities, insurance, equipment depreciation) by productive chair hours. It shows the cost of each clinical hour, regardless of materials.
How do you calculate productive hours?+
Add the effective hours of all chairs: owner, collaborators, and hygienists. For example: owner 8h/day, collaborator 4h, hygienist 6h equals 18 hours/day times working days per month. More productive hours lower hourly cost because fixed expenses are spread wider.
What is included in a treatment plan cost?+
EUSTAK combines three components: chair cost (plan hours x hourly cost), direct costs (materials + lab x quantities), and external collaborator costs. The sum is the real plan cost.
Are my patient data safe?+
EUSTAK does not store clinical or personal patient data. It uses a free label only (like a number or reference) to identify each plan. No clinical history or sensitive data is stored.
Can I customize procedures and costs?+
Yes. EUSTAK includes 35 standard procedures (fillings, endodontics, crowns, implants, prosthetics, hygiene) with reference costs. You can edit costs, add new procedures, or disable those you do not use.
What is a good hourly cost for a clinic?+
There's no official benchmark: it depends on size, location, and structure. For most practices the real hourly cost is indicatively between 40 and 90 EUR. The key is calculating it with your real numbers.
Does EUSTAK replace my dental practice management software?+
No. EUSTAK does not manage patient records, appointments, or clinical history. It sits alongside your existing software as a profitability layer: it tells you the real margin of each treatment plan so you can make informed pricing decisions.
What is the difference between studio hourly cost and chair hourly cost?+
Chair hourly cost is the practice's total fixed costs divided by the sum of productive hours across all active chairs — there's no further division by the number of chairs, since that count is already inside the total-hours figure. For a single-chair practice it's trivially the same number. If chairs have very different costs or utilization, it's better to allocate costs per chair and calculate each separately.
How do I know if a treatment plan is losing money?+
EUSTAK calculates the full cost of every plan (chair time + materials + lab + collaborators) and compares it with your pricing scenario. If the margin is negative or below your target, the plan shows a loss before you present the quote.

Stop discounting blindly

Know the real profit of every treatment before you present the quote. 7 days free, no card required.

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